I agree with Marty as in post #16581.
I suggest that, as a regular part of the process, a Text/call occurs between the people “signed up” so that any last minute changes are confirmed.
We never want to have a visitor flame us on FB or our site, followed by a member claiming “… sorry guys but my pet turtle got sick …” or “… I had to drag my kid to his anger management therapy …”
"... get on your bad motor scooter and ride!"
Sammy with Montrose