I may be speaking out of place here since I am not yet a member, however, the only thing holding that up is I do not know who to give my application and check to. That will be resolved soon, so having said that…
It appears that the Annual meeting has been on the club calendar for some time. I think that it’s safe to assume that those who are planning to attend have already made necessary arrangements to attend, possibly rescheduling personal activities. If the conflict is between a meeting and a race, I think that anything that is going to determine the operation of the club for the next year takes priority over a race, A race can always be rescheduled and any Saturday could be a double or even a triple race day if necessary. I think it’s important to have as many people possible attend the annual meeting and that trying to reschedule that, possibly causing people to have to reshuffle plans would be detrimental to the purpose of the event.